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Pros and Cons of using 365
Dolphin April 28, 2023 0 Comments

Is Microsoft 365 Right for Your Business?

Microsoft 365 is a cloud-based suite of productivity apps, services, and solutions that helps your business connect and collaborate easily. It includes the familiar Office apps, plus tools for teamwork, communication, and security.

But is it right for your business?

Here are some of the pros and cons of using Microsoft 365 for your business:


  • Accessibility: As Microsoft 365 is cloud-based, you can access your documents and files from any device that has an internet connection.
  • Collaboration: Microsoft 365 offers collaboration features that allow multiple users to work on a document or project simultaneously, making it easier for teams to work together on the same project.
  • Budget Friendly: Microsoft 365 is available on a subscription basis, so you don’t have to worry about buying and upgrading software licenses. Instead, you can pay a monthly or annual fee and get access to all the latest features and updates.
  • Productivity: Microsoft 365 includes a range of productivity tools such as Word, Excel, PowerPoint, OneNote, and Outlook, which can help you manage your work more efficiently.
  • Security Features: Microsoft 365 offers several security features, including data encryption and multi-factor authentication, which help protect your data.


  • Dependency: Using Microsoft 365 means that you are dependent on an internet connection to access your documents and files. If you are in an area with poor or no internet connection, you may not be able to access those files.
  • Privacy: Being a cloud-based service, there may be concerns about the privacy and security of your data, especially if you are storing sensitive information.
  • Subscription costs: Counter-arguing from the point above, while Microsoft 365 can be cost-effective in the long-term, the subscription costs can add up over time, especially if you have a large team or need advanced features.
  • Limited customisation: Microsoft 365 offers a range of templates and customisation options, but some users may find that these options are limited compared to other productivity software.
  • Backups: Most business are unaware that Microsoft does not automatically provide a backup for 365 – if you want your data saved you need to get this sorted externally – ask your IT providers for help with this.

Chosing the right options for your business in all areas of IT takes time, understanding and can be costly if the wrong decisions are made. We recommend you speak to your IT support company before making any long-lasting decision such as whether Microsoft 365 is right for your business.